SENIOR MEDICAL SECRETARY

Division of Gastroenterology and Minnesota Pancreas and Liver Center

Department of Medicine



NOTE: Current vacancy is full-time benefit earning working Monday-Friday days.



THE PRIMARY DUTIES OF THIS POSITION INCLUDE:

• Provide administrative support to the Division of Gastroenterology;

• Receive calls from and places calls to referring physicians to help facilitate patient care for clinic appointments and/or procedures;

• Triages patients and/or physician telephone calls;

• Schedule and coordinate daily appointments/calendars;

• Prepares monthly on-call schedules for faculty and fellows;

• Maintain GI amion/enterprise schedules;

• Process travel arrangements, credentialing material, leave of absences, and miscellaneous HCMC, HFA and MMRF forms;

• Process check requests;

• Open, sort and prioritize physicians’ mail;

• Coordinates GI fellows, residents, and students schedules;

• Processes billing for all outside procedures performed at other facilities by HCMC GI staff;

• Coordinates the Advance Endoscopy Fellowship program;

• Transcription of letters, manuscripts, etc for GI staff and fellows;

• Provide supervision to administrative staff;

• Review decisions regarding hiring, evaluating, & terminations;

• Ensure adequate office coverage during vacations, leave of absences, appointments, illnesses, etc for the Dept of Medicine administrative staff;

• Organize gatherings including open house, reunions, retirement and holiday parties within assigned budget;

• Make proposals to the dept Office Coordinator regarding the departments administrative staff and office needs which include appropriate analyses of new computer programs, computer training programs, etc;

• Maintain policy & procedure manual ;

• Initiate, delegate and assist in special projects;

• Identify problem areas;

• Assist in orientation of new personnel;

• Other departmental duties as assigned;



QUALIFICATIONS/REQUIREMENTS FOR THIS POSITION ARE:

• Successful completion of an accredited medical secretary course plus two years of office secretarial experience OR three years of office secretarial experience, at least one of which must have been in a medical/health setting PLUS knowledge of medical terminology OR an approved combination of education and experience.

Hennepin County recognizes that diversity enriches the workplace and encourages individuals with bilingual and/or bicultural skills/experience to apply for positions for which they meet the qualifications.



For information on how to apply, please contact:



Josie Green

Employment Specialist

HCMC Human Resources

Direct Line (612) 873-2282

HR Service Center: (612) 873-2277